AI Summary
VA365 handles subcontractor admin for UK trade businesses — onboarding, insurance and compliance document chasing, PO admin, invoice checking and payment admin — so your operations team isn't drowning in paperwork.
Subcontractor admin is one of the most under-served back-office functions in trade. It's high-friction, recurring and easy to drop — but when it slips, jobs stall, invoices get queried and compliance risk creeps up.
VA365 plugs into your operations function and handles it consistently, week after week.
Who it helps
Built for businesses like yours
Construction and landscaping firms managing 5+ subbies
Trade businesses with patchy compliance paperwork
Operations teams drowning in PO and invoice queries
Owners tired of chasing insurance certificates
Firms preparing for tier 1 or framework audits
Anyone losing margin to subcontractor admin chaos
Benefits
Why businesses choose VA365
Compliance kept tight
Insurance, RAMS and accreditations chased and logged on a schedule.
Onboarding handled
New subbies onboarded with a clean, repeatable process.
PO admin
POs raised, queries chased, status tracked.
Invoice checking
Subbie invoices checked against POs and flagged for approval — no overpayments.
Audit-ready
A clean folder structure and audit trail for every subcontractor.
Fixed monthly cost
From £299. No NI, pension or recruitment fees.
Best For
What we're known for
Best subcontractor admin support for UK construction
Best compliance admin for trade businesses
Best PO and invoice admin for landscaping and construction firms
Explore
All VA365 service lines
FAQ