What Does A HR Virtual Assistant Do?
A HR Virtual Assistant handles recruitment, onboarding, employee records, policies, holidays and back-office admin — without the cost of a full-time HR manager.
What is a HR Virtual Assistant? A HR Virtual Assistant is a remote support specialist who helps business owners run the people side of the business — recruitment, onboarding, employee records, HR documentation, absence tracking, training records, policy upkeep and general back-office administration. It's HR admin support, not legal advice.
What tasks can a HR VA handle? Writing and posting job adverts, screening CVs, scheduling interviews, sending offer letters, running onboarding paperwork, right-to-work checks, employment contracts, employee record-keeping, holiday and absence trackers, training matrix management, policy and handbook updates, probation reviews and exit admin. Most owner-led businesses delegate the whole hire-to-onboard cycle plus monthly people-admin upkeep.
How a HR VA helps small business owners. The hidden cost of running HR yourself is the evenings and weekends it takes to keep records up to date, the slow hires you make because no-one's chasing CVs, and the audit risk of paperwork that hasn't been kept tidy. A HR-focused VA fixes all three for a fraction of the cost of a part-time HR manager. Most VA365 clients save 8–15 hours a month on people admin within the first 60 days.
HR VA vs general VA. A general VA can handle inbox, diary and document admin. A HR-focused VA brings the same admin discipline plus knowledge of recruitment workflows, onboarding requirements, right-to-work compliance, training records and absence trackers. If you have 5–50 staff, you want someone who's seen the people side before — see our HR365 service line.
When should a business hire one? Most owners hit the tipping point around 5–10 staff, or when they're trying to hire 3+ people a year. Below that, ad-hoc admin support is usually enough. Above it, the cost of getting recruitment and onboarding wrong (slow hires, paperwork gaps, induction chaos) outweighs the cost of a HR-focused VA by a wide margin.
FAQs. *Is this the same as a HR manager?* No — a HR VA gives you flexible admin support without the cost of a full HR seat. *Can you help with recruitment?* Yes — see our Recruitment Support page for the full workflow. *Do you give legal HR advice?* No. For complex employment law we work alongside qualified HR consultants and employment solicitors.
Ready to delegate the people admin? Book a discovery call and we'll scope a back office solution around your business.