Industry · Dentists
Virtual Assistant For Dental Practices
Recalls chased, treatment plans followed up, reception overflow answered and staff records kept compliant. A dedicated UK VA plus AI workflows that protect chair time and revenue.
Human First. AI Assisted. UK-based. From £299/mo.
What VA365 handles for Dentists
- Chase overdue recalls and reactivate lapsed patients
- Follow up treatment plans until they're booked
- Cover reception overflow calls and online enquiries
- Manage staff records, CPD logs and rota admin
- Keep patient communications and reviews on schedule
Why it works
Built around how dentists actually run
Empty chairs and unbooked treatment plans are the silent profit killer in dentistry. VA365 makes sure no recall, plan or enquiry slips.
Full chairs
Recall cycles and treatment plans chased until they're booked.
Calmer reception
Overflow calls and forms answered without hiring more front-of-house.
Audit-ready records
CPD, rotas and staff files maintained by your VA team.
Trusted by growing UK businesses
What our clients say
Real outcomes from real operators — admin handled, leads followed up, businesses grown.
"VA365 became our back office overnight. Quote follow-ups, supplier comms and diary management — handled. We've grown two seasons running without hiring a single office staff member."
Maybury Landscaping
Garden Design & Build — Edinburgh
"Landscape Flow runs on tight margins and tighter timelines. The VA365 team manage our CRM, chase outstanding quotes and keep the schedule clean. It's like having a full ops desk on tap."
Landscape Flow
Landscape Operations Platform
"We use VA365 for everything from inbox triage to client onboarding. The Human + AI Assisted model is exactly how a modern business should be run."
Forth Systems
AI & Automation — Scotland
"GoMuc had leads sat in the inbox for weeks. Within fourteen days VA365 had cleared the backlog, booked surveys and won work that was about to go cold."
GoMuc
Outdoor Cleaning Services
"Running Rainpods, we needed a team that could pick up calls, manage enquiries and look after our customers properly. VA365 are that team — they sound like part of our business."
Rainpods
Garden Pod Manufacturer
"Edinburgh Driveways uses VA365 to book surveys, follow up quotes and keep the CRM in shape. The HR365 service handles staff records and onboarding too. It's a proper back office, not a VA."
Edinburgh Driveways
Driveway Installation — Edinburgh