Industry · Law Firms
Virtual Assistant For Law Firms & Solicitors
Client intake, file opening, AML checks, diary management and HR records — handled professionally and compliantly. A dedicated UK VA plus AI workflows that protect fee-earner time.
Human First. AI Assisted. UK-based. From £299/mo.
What VA365 handles for Law Firms
- Run client intake calls, conflict checks and ID/AML
- Open and structure new matter files
- Manage partner and fee-earner diaries
- Chase signed engagement letters and payments on account
- Keep HR records and CPD logs audit-ready
Why it works
Built around how law firms actually run
Every hour a fee-earner spends on intake or admin is an hour not billed. VA365 takes the back office off the practice without hiring permanent staff.
Protect billable hours
Intake, diary and chasing handled outside fee-earner time.
Compliant by default
AML, engagement and HR records kept current and tidy.
Faster matter opening
Files structured and ready before the first attendance note.
Trusted by growing UK businesses
What our clients say
Real outcomes from real operators — admin handled, leads followed up, businesses grown.
"VA365 became our back office overnight. Quote follow-ups, supplier comms and diary management — handled. We've grown two seasons running without hiring a single office staff member."
Maybury Landscaping
Garden Design & Build — Edinburgh
"Landscape Flow runs on tight margins and tighter timelines. The VA365 team manage our CRM, chase outstanding quotes and keep the schedule clean. It's like having a full ops desk on tap."
Landscape Flow
Landscape Operations Platform
"We use VA365 for everything from inbox triage to client onboarding. The Human + AI Assisted model is exactly how a modern business should be run."
Forth Systems
AI & Automation — Scotland
"GoMuc had leads sat in the inbox for weeks. Within fourteen days VA365 had cleared the backlog, booked surveys and won work that was about to go cold."
GoMuc
Outdoor Cleaning Services
"Running Rainpods, we needed a team that could pick up calls, manage enquiries and look after our customers properly. VA365 are that team — they sound like part of our business."
Rainpods
Garden Pod Manufacturer
"Edinburgh Driveways uses VA365 to book surveys, follow up quotes and keep the CRM in shape. The HR365 service handles staff records and onboarding too. It's a proper back office, not a VA."
Edinburgh Driveways
Driveway Installation — Edinburgh