Industry · Estate Agents
Virtual Assistant For Estate Agents
Viewings booked, vendors updated, listings kept fresh and CRM kept clean. A dedicated UK VA plus AI workflows that keep your pipeline moving while you list and close.
Human First. AI Assisted. UK-based. From £299/mo.
What VA365 handles for Estate Agents
- Book and confirm viewings into your diary
- Update vendors and applicants throughout the chain
- Manage portal listings and listing copy admin
- Chase paperwork: AML, ID, memorandum of sale
- Keep your CRM and applicant matches up to date
Why it works
Built around how estate agents actually run
Estate agency runs on speed of response. VA365 makes sure no enquiry, viewing or vendor update slips.
Faster viewings
Enquiries answered and viewings booked, often within the hour.
Happier vendors
Weekly updates, feedback logged, expectations managed.
Tidy pipeline
Every applicant matched, every chain tracked, every doc chased.
Trusted by growing UK businesses
What our clients say
Real outcomes from real operators — admin handled, leads followed up, businesses grown.
"VA365 became our back office overnight. Quote follow-ups, supplier comms and diary management — handled. We've grown two seasons running without hiring a single office staff member."
Maybury Landscaping
Garden Design & Build — Edinburgh
"Landscape Flow runs on tight margins and tighter timelines. The VA365 team manage our CRM, chase outstanding quotes and keep the schedule clean. It's like having a full ops desk on tap."
Landscape Flow
Landscape Operations Platform
"We use VA365 for everything from inbox triage to client onboarding. The Human + AI Assisted model is exactly how a modern business should be run."
Forth Systems
AI & Automation — Scotland
"GoMuc had leads sat in the inbox for weeks. Within fourteen days VA365 had cleared the backlog, booked surveys and won work that was about to go cold."
GoMuc
Outdoor Cleaning Services
"Running Rainpods, we needed a team that could pick up calls, manage enquiries and look after our customers properly. VA365 are that team — they sound like part of our business."
Rainpods
Garden Pod Manufacturer
"Edinburgh Driveways uses VA365 to book surveys, follow up quotes and keep the CRM in shape. The HR365 service handles staff records and onboarding too. It's a proper back office, not a VA."
Edinburgh Driveways
Driveway Installation — Edinburgh